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Clerk: Mrs C Godfrey |
Bishopthorpe Village Hall Main Street Bishopthorpe YO23 2RB |
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Tel. 01904 709015 |
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Email bpcclerk@aol.com |
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14 January 2021
To all members of the Parish Council
You are hereby summoned to attend a virtual meeting of Bishopthorpe Parish Council (on Zoom), on Tuesday 19th January 2021 for the purpose of transacting the business as detailed in the following agenda.
You may join the meeting from the following link:
Join Zoom Meeting
https://us02web.zoom.us/j/83378008821?pwd=aFIvVVdyNENXd012TkxUM2hnODJiZz09
Meeting ID: 833 7800 8821
Passcode: 778855
One tap mobile
02039017895,83378008821#
01314601196,83378008821#
Clerk, Bishopthorpe Parish Council
AGENDA
The next meeting of the Parish Council will be held by virtual media (Zoom) on Tuesday 19th January 2021.
The Planning Committee – Meeting to be held 6.45 pm, before full Parish Council meeting at 7pm.
1
Recording of meeting
– The right to record,
film and to broadcast meetings of Bishopthorpe Parish Council, its
committees, sub committees and any joint committees is established
under the Openness of Local Government Regulations 2014.
Bishopthorpe Parish Council is committed to being open and
transparent in the way it conducts its decision making and
therefore such recording is permitted under the lawful direction of
Bishopthorpe Parish Council. Full rules for recording are available
from the Clerk and those people recording any meeting will be
deemed to have accepted them whether they have read them or not.
All recording must be undertaken in an obvious way and the wishes
of any members of the public who do not want to be recorded must be
respected. All persons recording the meeting are reminded
that the ‘Public Participation’ period at the beginning
of the meeting is not part of the formal meeting.
2 Apologies for absence(including notice if potentially leaving part way through the meeting)
3 Declarations of Interest. At this point Councillors are asked to declare any prejudicial interest they may have in the business on this agenda.
4 Minutes of Meeting 24th November 2020.
5 Consideration of Planning Mattersand recommendations of the Planning Group.
5.1 Notice of Applications Received
5.1.1 2 Myrtle Avenue. Two storey side extension and single storey rear extension. 20/02211/FUL
5.1.2 Ramsey House, Chantry Lane. Prune one Yew, one Beech and one Tulip tree in Conservation Area. 20/02303/Tree Conservation Area
5.1.3 The Cottage, Ferry Lane. Fell Blue Cedar tree in Tree Conservation Area. 20/02340/TCA
5.1.4 25 Beech Avenue. Dormer to rear; rooflights to front and alternations to existing fenestration. 20/02361/FUL
5.1.5 Moor Farm, Moor Lane. Erection of storage containers (retrospective). 20/01401/FUL
5.1.6 68 Beech Avenue. Dormer to front. 20/02439/FUL
5.2 Notice of Decisions Given (Parish Council decisions are highlighted in red)
5.2.1 The Lilacs, 19 Lang Road. Single storey rear extension and relocation of gate pillars following demolition of conservatory. 20/01770/FUL. (No Objection). Approved
5.2.2 46 Acaster Lane. Erection of one dwelling attached to existing house (resubmission). 20/01205/FUL. (Objection). Refused
5.2.3 1 Ferry Lane. Crown reduce Horse Chestnut tree by 20%; crown clean one Lime tree, remove lower branches from one Lime tree – protected by Tree Preservation Order number 7/1980. 20/02023/Tree Preservation Order. (No Objection) Approved.
5.2.4 9 Newlands Road. Crown reduce Oak Tree by 20% and thin by 15%; crown reduce Ash Tree by 30% protected by Tree Preservation Order Number 7/1991. 20/02192/Tree Preservation Order. (No Objection). Approved.
5.2.5 Ramsey House, Chantry Lane. Prune one Yew, one Beech and one Tulip tree in Conservation Area. 20/02303/Tree Conservation Area (5.1.2 above) Approved
5.2.6 The Cottage, Ferry Lane. Fell Blue Cedar tree in Tree Conservation Area. 20/02340/Tree Conservation Area (5.1.3 Above) Approved
5.2.7 26 The Coppice. Siting of greenhouse and summerhouse and play equipment to front. 20/00925/FUL. (Objection) Approved
5.2.8 Brew House, Bishopthorpe Road. Various internal alterations including new window opening and formation of archway in car park wall. 20/00091/LBC. (No Objection) Withdrawn
5.2.9 Brew House, Bishopthorpe Road. Change of use from residential and storage to office (use class B1), formation of window opening and new archway in car park wall. 20/00090/FUL. (No Objection) Withdrawn
5.2.10 Pickersgill Consultancy & Planning, Garth Mews, Sim Balk Lane. Change of use from E (office) to C3 (dwelling house), including single storey front and rear extensions and erection of detached garage. 20/02150/LBC. (No Objection) Refuse
5.3 Large Householder Extension Notifications
5.3.1 None
5.4 Other Planning Matters
5.4.1 None
6 Services
6.1 Village Hall Management Committee
6.1.1 Management Committee Report – update Cllr. Grabowski
6.1.2 Caretaker’s Contract – update Cllr. Grabowski
6.1.3 Request to use Village Hall car park for band practice – J Parkin
6.1.4 Allied Westminster – Temporarily Unoccupied Premises Condition – addition to insurance clauses re lockdown
6.2 Sports and Leisure Management Report
6.2.1 Management Committee Report – update Cllr Nicholls
6.3 Finance Committee
6.3.1 Committee Report – update Cllr. Harrison
6.3.2 Internal Auditor vacancy
6.3.3 Email from the City Council: Play and exercise area improvement opportunity
6.3.4 2021 – 22 Precept
6.4 Field 84, Riverside and Footpaths Working Party
6.4.1 Update – update Cllr. Jemison
6.4.2 Land Title transfer to Mr Loftus, Ferry Lane Cottage - update
6.5 Youth Support and Children’s Recreation
6.5.1 Monthly park inspection update
6.6 Allotments
6.6.1 Monthly Report – Cllr. George
6.7 Senior Citizens Support, Vernon House and Accessibility Issues
6.7.1 Monthly Report – Cllr. Mrs Green
6.8 Web Page Management
6.8.1 Monthly Report – Cllr. Mrs Conley
6.9 Bishopthorpe Library
6.9.1 Monthly Report – update Cllr. Mrs Conley
6.10 Environmental and Sustainability
6.10.1 Monthly Report – Cllr. Mrs Conley
6.10.2 York Flood Alleviation Scheme December updated newsletter and update (emailed 12/12)
6.10.3 Grand Recycling Date, new date for event
6.11 Community Emergency Planning
6.11.1 Committee Report – update Cllr Nicholls
6.12 Bishopthorpe Orchard
6.12.1 Update – update Cllr. Mrs Green
7 Financial Transactions
7.1 Payments to Approve
7.1.1 Cheque / Direct Debit Payments
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Monthly direct debit to E-On Sports Pavilion Electricity (paid 31/12/20) |
80.69 |
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Monthly direct debit to E-On Village Hall Electricity (paid 31/12/20) |
199.00 |
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Monthly direct debit to E-On Village Hall Gas (paid 31/12/20) |
159.00 |
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The Renewable Energy Co. Vernon House Electricity (paid 26/11/20) |
52.02 |
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Total Amount paid |
£490.71 |
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Amounts paid JANUARY 2021 |
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Savills Glebe sports field rent |
225.00 |
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Savills Ransom strip – allotments, Appleton Road |
1.00 |
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Monthly direct debit to E-On Sports Pavilion Electricity (due month end) |
0.00 |
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Monthly direct debit to E-On Village Hall Electricity (due month end) |
0.00 |
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Monthly direct debit to E-On Village Hall Gas (due month end) |
0.00 |
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The Renewable Energy Co. Vernon House Electricity (paid 24/12/20) |
50.24 |
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Total Amount paid |
£276.24 |
7.1.2 On- Line banking payments
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Amounts paid DECEMBER 2020 |
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Clerk’s Salary |
700.00 |
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Clerk’s Expenses- (£0.00) |
0.00 |
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Village Hall Facilities Manager |
437.50 |
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Village Hall Facilities Manager expenses |
0.00 |
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C Julie Bradley - Vernon House Caretaker |
250.00 |
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C Julie Bradley - Vernon House Caretaker expenses |
0.00 |
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Carol Henk – Sports Pavilion cleaning |
120.00 |
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Carol Henk – Sports Pavilion cleaning expenses |
0.00 |
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Playdale – Repairs and renewals from Inspection Report £3845.39 |
0.00 |
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Donation to Community First Credit Union Ltd – Main Street Xmas lights |
100.00 |
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York Christmas Trees – Sensory Garden 19ft Xmas Tree |
264.00 |
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YLCA – Risk Assessment course – Cllr. Mrs Green |
10.00 |
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YLCA – Planning System webinar – Cllr. Jemison |
22.50 |
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Business Stream – Sports Pavilion |
141.60 |
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Ian Keeton – hosting costs for Bish.net site |
82.36 |
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Andrew Powell – Sensory Garden gate locking / unlocking |
66.00 |
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On-line payment total |
2,193.96 |
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Payment Total |
£2,684.67 |
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Amounts paid JANUARY 2021 |
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Clerk’s Salary |
700.00 |
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Clerk’s Expenses- (£26.04 Stamp books, 2 x Second class & 1 x first class) |
26.04 |
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Village Hall Facilities Manager |
437.50 |
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Village Hall Facilities Manager expenses |
0.00 |
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C Julie Bradley - Vernon House Caretaker |
250.00 |
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C Julie Bradley - Vernon House Caretaker expenses |
0.00 |
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Carol Henk – Sports Pavilion cleaning |
120.00 |
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Carol Henk – Sports Pavilion cleaning expenses |
0.00 |
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AOL Quarterly fee plus phone charges for quarter |
60.42 |
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Crombledale Contracting – repairs to fence around Play Area |
425.00 |
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Advance Fire Services – Bi annual test of Vernon House |
146.88 |
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Advance Fire Services – Bi annual test of Village Hall |
94.50 |
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City of York Council - Vernon House Insurance premium – annual |
170.19 |
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City of York Council – Commercial waste- Village Hall |
60.56 |
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City of York Council - Commercial waste – Sports Pavilion |
55.75 |
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Andy Powell – Sensory Garden gate daily opening & closing |
105.00 |
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Playdale – Various repairs and renewals re annual inspection |
3,845.39 |
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On-line payment total |
6,497.23 |
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Payment Total |
£6,773.47 |
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Grand Total |
£9,458.14 |
7.2
Income
Receipts
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City of York Council Double Taxation refund |
8,098.01 |
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Income Total |
£8,098.01 |
8 School Governors
8.1 Infant School – update Cllr. Grabowski
8.2 Junior School – update Cllr. Mrs Green
9 Parish Council Young Person of the Year Award and Community Spirit Award
9.1 Committee Report – update Cllr Mrs Thornton
10 Pinfold
10.1 Committee Report – update Cllr. Mrs Gajewicz
11 Sensory Garden
11.1 Committee Report – update Cllr. Mrs Gajewicz
11.2 Mosaic repairs – update Cllr. Mrs Gajewicz
12 Police Liaison
12.1 Ward Manager’s Report
13 Local Council Association
13.1 Yorkshire Local Councils Association – Update Cllr. Harrison
13.2 Covid 19 updates
13.3 Yorkshire Local Councils Association Branch Meeting – Thursday 11th February, 6.45pm
13.4 White Rose Updates
13.5 Remote Training Programme - January and February 2021 – emailed 10/12
13.6 Climate and Ecological Emergency Bill
13.7
Appointment of
replacement Parish Representative to the City of York Council
Standards
Committee
14 Highway Matters
14.1 Email from City Council: Copmanthorpe Lane loading bay request
15 Correspondence
15.1 City of York Council not covered elsewhere
15.1.1 E-Scooter Community Event – Emailed 10/12
15.1.2 Update: Local Government Reorganisation
15.2 Others
15.2.1 Mass Testing – Coronavirus Testing for Bishopthorpe – 4th to 8th January
16 Ward Committee
16.1 Update
17 Any other business, which the Chairman consider urgent under the Local Government Act 1972
18 Date and time of next meeting Tuesday 22nd February 2021 at 7.00pm.
19 Payments to Authorise January 2021
19.1.1 Cheque / Direct Debit Payments
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Amounts paid DECEMBER 2020 |
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Monthly direct debit to E-On Sports Pavilion Electricity (paid 31/12/20) |
80.69 |
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Monthly direct debit to E-On Village Hall Electricity (paid 31/12/20) |
199.00 |
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Monthly direct debit to E-On Village Hall Gas (paid 31/12/20) |
159.00 |
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The Renewable Energy Co. Vernon House Electricity (paid 26/11/20) |
52.02 |
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|
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Total Amount paid |
£490.71 |
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Amounts paid JANUARY 2021 |
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|
Savills Glebe sports field rent |
225.00 |
|
Savills Ransom strip – allotments, Appleton Road |
1.00 |
|
Monthly direct debit to E-On Sports Pavilion Electricity (due month end) |
0.00 |
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Monthly direct debit to E-On Village Hall Electricity (due month end) |
0.00 |
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Monthly direct debit to E-On Village Hall Gas (due month end) |
0.00 |
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The Renewable Energy Co. Vernon House Electricity (paid 24/12/20) |
50.24 |
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Total Amount paid |
£276.24 |
19.1.2 On- Line banking payments
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Amounts paid DECEMBER 2020 |
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Clerk’s Salary |
700.00 |
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Clerk’s Expenses- (£0.00) |
0.00 |
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Village Hall Facilities Manager |
437.50 |
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Village Hall Facilities Manager expenses |
0.00 |
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C Julie Bradley - Vernon House Caretaker |
250.00 |
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C Julie Bradley - Vernon House Caretaker expenses |
0.00 |
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Carol Henk – Sports Pavilion cleaning |
120.00 |
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Carol Henk – Sports Pavilion cleaning expenses |
0.00 |
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Playdale – Repairs and renewals from Inspection Report £3845.39 |
0.00 |
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Donation to Community First Credit Union Ltd – Main Street Xmas lights |
100.00 |
|
York Christmas Trees – Sensory Garden 19ft Xmas Tree |
264.00 |
|
YLCA – Risk Assessment course – Cllr. Mrs Green |
10.00 |
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YLCA – Planning System webinar – Cllr. Jemison |
22.50 |
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Business Stream – Sports Pavilion |
141.60 |
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Ian Keeton – hosting costs for Bish.net site |
82.36 |
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Andrew Powell – Sensory Garden gate locking / unlocking |
66.00 |
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On-line payment total |
2,193.96 |
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Payment Total |
£2,684.67 |
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Amounts paid JANUARY 2021 |
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Clerk’s Salary |
700.00 |
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Clerk’s Expenses- (£26.04 Stamp books, 2 x Second class & 1 x first class) |
26.04 |
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Village Hall Facilities Manager |
437.50 |
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Village Hall Facilities Manager expenses |
0.00 |
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C Julie Bradley - Vernon House Caretaker |
250.00 |
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C Julie Bradley - Vernon House Caretaker expenses |
0.00 |
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Carol Henk – Sports Pavilion cleaning |
120.00 |
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Carol Henk – Sports Pavilion cleaning expenses |
0.00 |
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AOL Quarterly fee plus phone charges for quarter |
60.42 |
|
Crombledale Contracting – repairs to fence around Play Area |
425.00 |
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Advance Fire Services – Bi annual test of Vernon House |
146.88 |
|
Advance Fire Services – Bi annual test of Village Hall |
94.50 |
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City of York Council - Vernon House Insurance premium – annual |
170.19 |
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City of York Council – Commercial waste- Village Hall |
60.56 |
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City of York Council - Commercial waste – Sports Pavilion |
55.75 |
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Andy Powell – Sensory Garden gate daily opening & closing |
105.00 |
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Playdale – Various repairs and renewals re annual inspection |
3,845.39 |
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|
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On-line payment total |
6,497.23 |
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Payment Total |
£6,773.47 |
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Grand Total |
£9,458.14 |
Bank Account checked by
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